The National Crime Officers Association (NCOA) is a bespoke Trade Union which has been formed to focus on the needs of its members of the National Crime Agency (NCA). The NCOA operate as a data controller for NCOA members, in the delivery of member services and representing members.
This policy applies to information we collect about:
If you have any questions about data protection in the NCOA please contact us at this email address email@example.com or by post to the Data Protection Team, 1 Dundonald Avenue, Stockton Heath, Warrington. WA4 6JT
2. The information we collect about you
When you apply for membership, representation, subscribe to our magazines, emails and SMS messages or register an interest in any job vacancies with NCOA we collect some or all of the following personal information from you:
Where we provide services to you or you make an application for admission or to apply for a job, our legal basis for processing is contract. Details on individuals, sole traders or LLP’s who are not current clients use consent.
3. How we will use the information about you
We gather this information to allow us to:
We use photographs to display and market the services and facilities we offer. We may also take photos at AGMs, but permission will be asked for prior to pictures being taken. If you are present when photographs are being taken you will be asked for consent for photographs to be taken and used.
You may withdraw you consent at any time by contacting firstname.lastname@example.org
5. Who we share your information with
We will only share information with third parties where necessary to conduct the services we provide. A list of the categories of processors we use can be seen below;
6. How we protect your information
We have put in place various security measures, including physical, technical and organisational, to protect your personal data from loss, misuse, alternation or destruction. Our security and privacy policies are regularly reviewed.
All staff and suppliers handling your data are subject to policies and procedures designed to protect that data.
7. Overseas transfers
The information you provide will not be held or transferred outside the UK. We will take steps to ensure adequate protections are in place to ensure the security of your information wherever it is held and processed in the UK.
8. Access to your information, updating and correcting your information
You have the right to request a details of the information that we hold about you. If you would like a details of some or all of your personal information, please send an email to email@example.com or send a letter to The Data Protection Team, 1 Dundonald Avenue, Stockton Heath, Warrington. WA4 6JT
We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided to us changes, for example, if you change your email address, your grade or name, please let us know the correct details by sending an email to firstname.lastname@example.org or send a letter to our Data Protection Team, 1 Dundonald Avenue, Stockton Heath, Warrington. WA4 6JT. You may ask us, or we may ask you, to correct information you or we think is inaccurate, and you may also ask us to remove information which is inaccurate.
9. Data Retention
We will only retain your personal data for as long as required to deliver membership services and operate under other legal and regulatory obligations we are subject to. Different types of data will have different retention periods and this is detailed in the Data Retention Schedule.
Member data may need to be held for the duration of any case/hearing, other data will be retained for the period specified in the NCOA Data Retention Schedule.
11. Links to other websites
Author: NCOA Data Protection Team